SPECIALISED WORKSHOP - PUBLIC SECTOR PROCUREMENT

Background:

Procurement in the Public Sector is continuously in the spotlight and under scrutiny as it involves the spending of taxpayers’ money.

The Constitution of South Africa, 1996, is very clear in this respect in as much as it determines that public procurement should be fair, equitable, transparent, competitive and cost effective.

From regular news reports it is quite obvious that institutions do not always follow policy prescripts which in turn leads to misappropriation of funds.

This state of affairs can, to a large extent, be attributed to the fact that SCM procurement practitioners are not adequately trained with regards to their functions.

Purpose of this specialised Workshop:

The purpose of the course is to empower SCM practitioners and other role players in the procurement process to implement and apply an effective and efficient advanced SCM procurement systems that is fair, transparent, cost effective and provides value for money. The specialised workshop will enable said officials to provide guidance to other role players and to ensure that all procurement actions are done within legislative requirements. Legal advisors, Bid Committee members and SCM practitioners will particularly benefit from this course.

 

On completion of the workshop delegates should be able to:

  • Compile and process procurement requests to the required standards and needs.
  • Source suppliers to meet procurement requirements.
  • Receive and evaluate proposals and make supplier recommendations.
  • Supervise procurement administration.
  • Monitor supplier performance and building supplier relations. 

Workshop content and programme

  • Legislative procurement requirements in the Public Sector
  • Role players in Acquisition Management
  • Demand Management and procurement analysis techniques
  • Sourcing strategies and techniques
  • The CSD role in procurement activities
  • Threshold values for the procurement.
  • Bid Specification Committee functions and appointment
  • Compilation of specifications
  • Compilation of Terms of reference
  • Determination of functionality criteria
  • Pre-qualification of bidders
  • Compulsory subcontracting and the Preferential Procurement Regulations, 2017
  • Bidding methods
  • Preparation of Bid documents
  • Advertisement of Bids
  • Clarification or alteration of bids
  • Closing, opening and recording of bids
  • Bid submission
  • Postponement of closing date
  • Bid closing date and time
  • Opening of Bids - process
  • Tax Clearance
  • Cancellation and re-invitation of bids
  • Price Administration
  • Evaluation for Administrative Responsiveness
  • Appointment of the Bid Evaluation Committee
  • Evaluation of a Bid by the Bid Evaluation Committee
  • Evaluation of bids and proposals for functionality
  • Calculation of points for Price
  • Composition of a Bid Adjudication Committee
  • Functions of the Bid Adjudication Committee
  • Code of conduct for Bid Adjudication Committees
  • Price negotiation practices
  • Award and signing of contracts

Facilitation

Facilitation will be done by experienced facilitators with years of practical experience in the Public-Sector environment.

Summary

The workshop content and subject matter is related to specialised SCM procurement practices and will add valuable and practical knowledge to all role players that requires more than basic knowledge of acquisition management.

The workshop has specifically been developed for the PFMA environment and therefore all activities and case studies are based on that environment.